Home and School Association (HSA) Bylaws (Proposed)

ARTICLE I - NAME

The name of this organization shall be the Home and School Association of the Charlottesville Catholic School.

ARTICLE II - PURPOSE AND FUNCTION

Section 1. The purpose of the HSA is to coordinate the efforts of parents and teachers in achieving the school's mission.

Section 2. The primary functions of the HSA are:

1. Support and promote quality Catholic education.
2. Foster/Build school unity.
3. Provide a means by which parents may raise funds to help benefit the school.

ARTICLE III - ELECTIONS

Section 1. Prior to the spring elections the Principle and the HSA Council accept nominations in writing from the general membership and formulate a slate of nominations.
NOTE: If no nominations are received prior to the spring meeting, a parent volunteer will be asked to fill vacant positions.

Section 2. The HSA general membership is notified of the nominees prior to the annual spring meeting.

Section 3. Elections for President, Treasurer, and Secretary will take place at the spring meeting by written ballot.

ARTICLE IV - MEMBERSHIP

Section 1. The teachers, parents, and legal guardians of all children enrolled at the Charlottesville Catholic School are members of the HSA and their active support of and participation in the activities of the HSA are encouraged. Other persons interested in furthering the purpose of the HSA are eligible for membership.

Section 2. The regular term of Officers of the HSA is one year, with a maximum of two consecutive terms. Should a vacancy occur during the term of an Officer/Representative the Council shall appoint a representative for the remainder of that term. The replacement, if desired, must run for Office the following school term.

ARTICLE V - OFFICERS AND RESPONSIBILITIES

Section 1. HSA Council: The HSA Council consists of sixteen members. The Principal of the school and one representative of the faculty are Council members, and the President of the HSA will appoint a parent from each grade level to serve as Council members. Each member of the HSA Council has a vote, excluding the Principal.

Section 2. The responsibilities of the officers are:

1. President: shall preside at all meetings of the Organization and appoint committee chairpersons. The President shall be an ex-officio member of all committees and perform all duties necessary to the office. The President attends the meetings and is a voting member of the School Council.
2. Vice-President: shall perform the duties of President whenever he/she is absent or unable to fulfill the office. The Vice-President shall aid in organizing the programs for the general meetings.
3. Secretary: shall record and preserve the minutes of all meetings of the HSA. The Secretary shall notify members of the appointment to specific committees and give prior notice to all those involved in HSA meetings. The Secretary shall be responsible for all HSA correspondence and perform all duties necessary to the office especially as requested by the President.
4. Treasurer: shall account for all monies and other assets of the Organization. The Treasurer shall present all receipts to the Principal/Vice Principal for payment. The Treasurer will write all checks and maintain the checkbook. All monies will be kept in an HSA account. The Treasurer is responsible for reconciling the bank statement and preparing the HSA financial report. This financial report will be presented to the General membership. The HSA Council must approve expenditures over $25.00.

Section 3. Duties of the HSA Council:

1. To appoint committees and transact such business as is necessary to fulfill the purpose and functions of the Organization.
2. To handle the affairs of the HSA whenever the general membership is not in session.
3. To hold meetings and receive reports from the various committees and officers of the Organization.

Section 4. All actions of the HSA shall become effective when the President has signed the minutes of the respective meeting.

Section 5. The Principal shall approve all written communications of the organization.

Section 6. Signatories for the HSA account shall be the Principal or Vice Principal and the HSA Treasurer.

ARTICLE VI - MEETINGS

Section 1. The Council shall schedule monthly meetings at the start of the school year. All members are welcome and encouraged to participate.

Section 2. The last business meeting of the school year shall be known as the spring meeting. The spring meeting shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.

Section 3. The President may call special meetings, the purpose of the meeting shall be stated in the call. Except in emergencies, at least three days notice shall be given.

Section 4. The meetings are conducted in accordance with Robert's Rules of Order (Revised).

ARTICLE VII - COMMITTEES

Section 1. The Standing Committees are:

1. The Volunteer Coordinator solicits volunteers and maintains a list of volunteers for various activities around the school.
2. The School Hospitality Committee is responsible for promoting school community.

ARTICLE VIII - FINANCIAL GOALS

Section 1. As a primary financial goal, the HSA will be to foster CCS community involvement.

Section 2. Excess money beyond $4000 will be gifted back to the school in a needs/wants dialogue with school officials.

Section 3. Proposed fund raising shall be reviewed and approved by the HSA Council and CCS President. Proceeds of fund raising are submitted to the Treasurer with a complete financial statement. The Treasurer will submit funds to the HSA.account.

ARTICLE VIII - DISSOLUTION

Section 1. Upon dissolution of the HSA, all tangible assets will transfer to the school.

ARTICLE IX - AMENDMENTS

Section 1. Amendments to the By-Laws are made by acclamation at the Spring Meeting. The general membership shall be notified at least 14 days prior to the Spring Meeting of any proposed amendments.