• Event Schedule
• Tickets/ RSVP Form
• Grant the Teacher's Wishes!
• Auction Check in and Check Out Procedures - we highly recommend our Quick Check method!
• Rules and Procedures

Event Schedule

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Tickets/RSVP

Tickets to the auction are $35 per person. Wine is included (a mixed drink cash bar will be available) and there is no cost for parking. Reservations MUST be made in advance of the event.

• Get a ticket request form: (2 available methods)
  • Print out our RSVP request form
    (This form is a PDF file. You need Adobe Acrobat to read it. Your computer may already have Acrobat. If not, you can download it for free from Adobe's website.)
  • or Call the school at (434) 964-0400 ext. 301 to request that an invitation and RSVP request form be mailed to you.
• Fill out the form and return with payment of $35 for each person to:
  CCS Gala Auction
  Charlottesville Catholic School
  1205 Pen Park Drive
  Charlottesville, VA 22901
  (Seating options are "general seating" or a reserved table for 10. If you wish to reserve a table for 10, please submit all members of your group on a single RSVP form.)
• After your request is processed, you will receive a confirmation by mail along with a copy of the auction catalog. (You will receive your bidder card at registration on auction night.)
• Join us for a wonderful evening at the John Paul Jones Arena on April 27, 2007.

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GRANT THE TEACHER'S WISHES!

Each year during the Live Auction we ask participants to donate to a special fund at Charlottesville Catholic School. This year’s auction fund will be earmarked for those dedicated people that help give flight to our children's imaginations... their teachers. The teachers have developed a wish list of items to help them in their efforts.

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Auction Check in and Check Out

AUCTION CHECK IN
When you arrive at the auction, please proceed to the registration table. There you will be given your bidder card. You will also be asked to participate in Quick Check.

Quick Check: You will walk out with all of your winnings in hand once the auction is over by using our speedy Quick Check system. Just give us a blank signed check, made out to Charlottesville Catholic School, or let us imprint your MasterCard or Visa and sign the form. Your bidder card will be marked as "paid in full". We will keep these signed checks and credit card forms on file during the evening. If you do not make any purchases, your voided check or credit card form will be shredded or returned to you by mail.

AUCTION CHECK OUT

Check - Out will open at 9:00 pm

For Quick Check Customers

- Proceed to the appropriate Silent Auction tables to pick up your winnings. Show your bidder card marked "Paid in Full" to the Table Angel and take your winnings home.
- All certificates may be picked up at the Check-out table.
- If you wish to obtain a list of all your winnings prior to your departure, please proceed to the Check-Out table.

Special Reminders

All items should be removed from the premises by the close of the evening unless an item is unusually large. Arrangements for delivery of these items can be made at the Check-Out table.
An invoice detailing your purchases will be mailed to you one week after the event. Please consult your accountant on any tax matters.

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Rules and Procedures

General Rules:

All approved sales are final. There will be no exchanges on items except where specified. Please note all limitations and specifications carefully.

All services, trips, gift certificates, parties and such must be used within one year of the auction unless otherwise noted, and are subject to availability. Taxes, tips and beverages are generally not included in restaurant certificates unless specified.

All items are sold "as is", with no warranties expressed or implied. No statement contained in this catalog or made orally at the auction or elsewhere shall be deemed to be such warranty, representation or assumption of liability. By purchasing, the buyer waves any claim for liability against either Charlottesville Catholic School or the donor of the property or services, and neither Charlottesville Catholic School nor the donor of the property or services shall be responsible for any personal injury or damages that may result from the utilization of the property or services sold.

Silent Auction Rules:

Silent Auction tables will close prior to the Live Auction. An announcement will be made at the time of the closing.

A bid sheet will accompany each Silent Auction item. Bid amounts and raises are pre-determined and listed on each bid sheet(unless otherwise indicated). The bidder is to write their bidder number on the line adjacent to their designated bid. Bids entered after the announced closing of the category will be disallowed. The highest legal bid, circled at the closing of the table, will constitute the winning bid. The Auction Steering Committee reserves the right to reopen the bidding on any item that attracts unusual attention.

Live Auction Procedures:

In the event of any dispute, the auctioneer will determine the successful bidder. The auctioneer reserves the right to reject any bid that he believes is not commensurate with the value of the item being offered.

Bids shall be placed on an item by raising your bidder card. Spotters will assist the auctioneer in identifying bids. The auctioneer will announce the winning bid and bidder number for each item. Acceptance of the high bid becomes a binding obligation upon the bidder to make payment in full for that item by the end of the evening.

Syndicate bids (groups of buyers) must be submitted under a single bidder number.

Absentee Bidding Rules and Procedures:

Please see the Absentee Bidding page for full details of the absentee bidding process.