Admission Process

TOUR OF CCS

We invite anyone considering Charlottesville Catholic School to schedule a tour of our facility. Tours may be scheduled during the school year, Monday through Friday. Please call Kim Emmert Admissions Coordinator, at 434-964-0400, extension 307, to schedule your tour.

APPLICATION

We begin accepting applications for the 2013-2014 school year October 1, 2012. Deadline for applications to be considered in the first round is February 1, 2013 for Fall 2013 enrollment. Applications received after this date will be considered as spaces remain available. Please download admissions process information and the Application for Admission/ Transcript Release Form. A complete application must include the following:

• Parent/guardian signature
• Completed Transcript Release Form (not necessary for Pre-kindergarten applicants)
• Application Fee ($100 for a single application, $175 per family for 2 or more applicants)

CONSIDERATION OF APPLICANTS

While persons of all faiths are accepted into CCS each year, for pre-kindergarten through 8th grade applicants, we do give consideration to:

• Families who currently have a child or children enrolled at CCS
• Registered Catholic parishioners
• Students previously enrolled in a Catholic school
• Date application was submitted

The applications of current CCS pre-kindergarten students are placed in the applicant pool and considered with all kindergarten applications. Selected applicants for kindergarten will be invited for a kindergarten screening to be given by our kindergarten teachers. Based on the number of seats likely to be available, selected applicants for grades 1-8 will be invited to visit their current grade for a half day, during which time they will be given an academic screening.

APPLICATION DECISION

CCS will mail admission decisions to applicants for pre-kindergarten by the end of February. We will begin offering enrollment contracts for new students entering kindergarten through eighth grade in mid-March. Families to whom a contract has been offered will have one week to accept that contract. We will then continue to offer contracts on a rolling basis as seats remain available. All families will be notified of the status of their application by mid-April.

IF AN ENROLLMENT CONTRACT IS OFFERED,

it is important for applicants to know CCS is a regional Diocesan school without direct parish affiliation. We have adopted the Cost Based/Need Based tuition model. This model allows us to provide significant financial grant and aid. Tuition for the 2012-13 school year, $7,585, was based on the cost to educate an individual student. Tuition rates for the 2013-14 school year will be published in January.  We do offer significant family discounts for families with multiple students. (See Tuition, Fees, and Payments page for full financial details.)

• The signed Enrollment Contract must be submitted with a $300 tuition deposit by the date specified in the letter of acceptance. If multiple contracts are offered within a family, a $300 deposit is due for each contract.
• Instructions regarding how to submit a FACTS Grant and Aid Application will be included with offered contracts. Applications for Financial Grant and Aid must be submitted on-line by mid-March (Specific date and instructions will be included with enrollment contract.) Tax returns for 2012 are also due by this date. Families will be notified of final decisions regarding Grant and Aid Applications by May 1, 2013. For new families who apply for tuition aid after the initial deadline, consideration will also be given to their needs, based on a FACTS Grant & Aid application, and a decision on what aid is available will be communicated in a timely manner.
• Having submitted a FACTS Grant and Aid Application, a decision will be made by CCS as to how much grant and aid can be offered. Only if CCS is not able to meet the amount of Grant and Aid for which FACTS has determined you are eligible will you be able to withdraw your enrollment contract without obligation or penalty.

IF AN ENROLLMENT CONTRACT IS NOT OFFERED,

we will keep your application under consideration in case seats become available before or during the 2013-2014 academic year. IMPORTANT NOTE: If you would like us to roll over your application for consideration for the following academic year (2014-2015), we ask that you notify the Admissions Coordinator at CCS in the fall of 2012.